This is why we recommend you use IMAP unless you've got a good reason to use POP3. All the things you do with your email are synced if you use IMAP, so for example, if you send an email from your phone, you can look in the Sent Items folder using your tablet and the email you sent will be there. IMAP is much more suited to a modern world where we access the same email account on multiple devices, such as your phone, laptop, and tablet. So, if you delete a piece of mail on your computer, it deletes it on the email server, and vice versa. Any changes you make in your email client are synced with the server. The IMAP protocol downloads a copy of your email from the server to the client on your computer. It then deletes the email on the server, so the only copy of your emails is on your computer. The POP3 protocol downloads your email from the server to the client on your computer. We've covered the difference between POP3 and IMAP in detail previously, but here's a quick reminder. And every email provider allows you to access your email account using POP3 or IMAP. If you need server settings or help finding your server settings, click on one of the links below: Server settings for Hotmail, or Microsoft 365 for business email accounts. Enter your Microsoft 365 email address, and then select Connect. Otherwise, select File, and then select + Add Account. Every email client you've had on your computer in the last 25 years-Outlook, Apple Mail, Thunderbird, Eudora, Pegasus, or anything else-has supported them. Most email apps like Outlook are able to automatically configure email server settings. Don't have the app Here's how to download it. Place the cursor in the body of the email message, and then start typing. In Subject, type the subject of the email message. If you don't see Bcc, see Show, hide, and view the Bcc box. From the opened wizard, select POP or IMAP and click Next. Enter a name or email address in the To, Cc, or Bcc field. Select the check box next to the affected user. In the Active users pane, select More > Multi-factor authentication setup. In the navigation pane, select Users > Active users. In the next step, select Manual setup and click Next. Browse to the Microsoft 365 portal, and sign in to your Microsoft 365 subscription by using your Global Administrator account. POP3 (Post Office Protocol 3) and IMAP (Internet Messaging Access Protocol) are two of the most common protocols for accessing email. Open Outlook and go to the File tab and select Account Settings > Account Settings.
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